Apprentice Training Coordinator (Uppingham School)

Responsibilities

Training Planning & Calendar Management

• Own and manage the school’s central training calendar, ensuring all activity is planned and visible


• Schedule sessions, book venues, and coordinate required resources


• Manage invitations, attendance lists, and communications to participants


• Work with departments to ensure training needs are captured and scheduled appropriately


• Ensure training delivery aligns with key organisational cycles (e.g. onboarding, compliance cycles)


• Build strong relationships with internal and external training providers

Training Delivery & Facilitation

• Support the delivery of training sessions


• Provide assistance with the design and preparation of training materials, including presentations, handouts, and resources to ensure consistency


• Be the first point of contact for welcome and induction/onboarding training

Training Systems & Data Management (HRIS-Focused)

• Maintain accurate training records


• Track and monitor mandatory and role-specific training completion


• Produce reports on attendance, completion rates, and outstanding training requirements


• Support the development of system-based training workflows and tracking processes


• Ensure data accuracy through regular checks, reconciliations, and updates


• Contribute to improving how training data is captured, reported, and used

Stakeholder Coordination

• Act as a central point of coordination for training activities across the School


• Liaise with internal stakeholders (academic CPD lead, department leads, managers) to organise training delivery


• Coordinate with external providers where required


• Ensure clear and timely communication with all participants and stakeholders


• Support departments in understanding their training obligations and schedules

Administration & Operational Delivery

• Manage all training-related administration with a high level of accuracy and organisation


• Track attendance, manage registers, and ensure records are complete


• Collect and collate feedback from training sessions


• Support the evaluation of training effectiveness and continuous improvement


• Ensure all processes are delivered consistently and in line with agreed standards

Process & Continuous Improvement

• Support the development and documentation of standardised training processes and procedures


• Identify opportunities to improve efficiency (e.g. streamlining scheduling, improving communications, reducing manual processes)


• Contribute to building a structured, scalable training function


• Support wider People projects relating to learning and development

Note

This Role Definition is not an exhaustive list of what may be expected of you in the role. It is non contractual and may be amended by the School from time to time. Colleagues are required to comply with all of Uppingham School’s Health, Safety and Environmental policies.