Apprentice Work Experience Co-ordinator

Administrative support - work experience programme 

• To undertake administrative tasks associated with the monitoring and delivery of the work experience programme, across both College campuses


• To ensure appropriate Health and Safety forms and parental consent checks are completed prior to any work experience taking place


• Monitor the Employability team inbox, respond and signpost as necessary


• Update employer and student details on Navigate ensuring the data is correct and up to date


• Pull reports from Navigate as required for the team


• Perform monthly audits of Navigate to identify any gaps or issues with the data


• Answer Navigate queries from Faculty teams (on completion of Navigate training)


• Complete the DBS process for all placements requiring a DBS and all communication relating to this with students, employers and curriculum staff


• Assist the Work Experience Officers with block week placement administration, chasing employers, students and parents for the correct information needed to progress the placement 

Events

• Assist the Work Experience team to deliver a programme of employability-related events across the academic year to include employability fairs, mock interviews, virtual work experience, employer talks, work-shops and volunteering opportunities


• Research and source employers, send out invites, email/phone employers in the lead up to events and confirm attendance 
  Collaborate with the Faculty teams, book appropriate rooms, ensuring successful delivery of the events and co-ordinate post-event feedback


• Book refreshments or parking for events, and inform Reception of attendees, complete all necessary paperwork


• Gather case studies from students and employers and work with the Marketing team to develop promotional activities to raise the profile of work experience opportunities


• Attend college open day and employer events where there is an opportunity to engage with potential employers


• Attend events as required such as mock interview and events alongside other members of the Employability team


• Attend offsite visits to employers with another member of the Work Experience team as required

General Administration

• Process stationery orders/ student travel requests for the Work Experience team


• Send cross-college work experience communication at the request of the Head of Work Experience and Careers


• Update handy guides and work experience leaflets as required


• Book rooms for whole team and one-to-one meetings