Administration Assistant Apprentice

Client Account Administration

• Process client receipts and payments in accordance with the SRA Accounts Rules
• Record and allocate client funds accurately to individual matters
• Assist with client account reconciliations
• Maintain accurate client ledgers
• Process transfers between client and office accounts where permitted under the SRA Accounts Rules
• Assist with identifying and resolving residual client balance

Finance Support

• Verify financial information prior to completion.
• Process Land Registry fees and search provider invoices
• Reconcile conveyancing completion statements
• Liaise with conveyancing fee earners regarding financial queries and completion balances
• Assist with estate account reconciliations
• Support fee earners with financial administration relating to trusts and estate matters.

Compliance and Regulatory Responsibilities

The post holder will assist the Finance Manager in ensuring compliance with:

• SRA Accounts Rules
• Solicitors Regulation Authority requirements
• Anti-Money Laundering Regulations
• HMRC financial requirements
• GDPR
• Internal financial procedures
• Cyber security and fraud prevention procedures
• Client money protection requirement
• Immediately report any suspected breaches of the SRA Accounts
• Rules or suspicious financial activity

Administration

• Answer finance telephone enquiries
• Respond to financial queries from fee earners
• Maintain electronic accounting records
• Scan and file financial documentation
• Support implementation of new finance procedures
• Undertake any other reasonable duties as requested