Project Administration Apprentice

Project Administration

• Assist with logging new enquiries, customer orders and allocating information to the relevant projects.
• Support the Project Co-ordinator in monitoring client portals and updating the Retail project tracker.
• Maintain accurate project records, ensuring documentation is organised, filed and kept up to date.
• Assist with preparing, checking and uploading project completion documentation to client portals.
• Support the preparation of project reports, spreadsheets and general correspondence.
• Assist with monitoring project progress and updating relevant tracking systems.
• Help organise project meetings and preparing documentation.

Financial and Commercial Administration

• Assist with collating information relating to completed jobs to support monthly invoicing.
• Support the preparation of pro-forma invoicing documentation under supervision.
• Assist with checking supplier invoices against purchase orders and delivery information.
• Help maintain accurate records of purchase orders, supplier documentation and project expenditure.
• Support the Project Co-ordinator with updating revenue forecasts and project completion records as required.

Project Support

• Provide general administrative support to the Project Co-ordinator, Project Managers, Supervisors and field operatives.
• Assist with preparing material, resource and subcontractor requisitions as instructed.
• Liaise with internal departments, suppliers and subcontractors to obtain information and documentation.
• Assist with maintaining records of works completed, site diaries and project schedules.
• Support the co-ordination of project documentation to ensure information is available when required.