Apprentice Administrator/Receptionist
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Company THE FUTURES TRUST
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Provider CITY SKILLS LIMITED
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Location Coventry, CV6 4GF
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Type Apprenticeship
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Salary Apprenticeship Minimum Wage
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Sector Business and administration
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Ref NAS-2000060892
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Application Deadline Date 09/11/2026
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Start Date 04/01/2027
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Positions Available 1
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Working Week Mon –Thu: 8.30 am –4.30 pm, Fri: 8.30 am –4.00 pm / 39 weeks.
Brief Description
Parkgate Primary School are seeking to appoint a motivated and enthusiastic Apprentice Administrator/Receptionist. This role provides an excellent opportunity to gain practical experience while working towards a recognised qualification. You will gain the support, knowledge and experiences needed to successfully complete an apprenticeship.
Training to be Provided
Apprenticeship Training & Development:
As part of this role, you will undertake a nationally recognised apprenticeship programme relevant to your job role (e.g. Business Administrator Level 3).
The programme will include:
- Structured teaching and learning sessions delivered by an approved training provider
- Regular progress reviews and assessments
Development of knowledge, skills and behaviours aligned to the apprenticeship standard
Off-the-Job Training (OTJ):
You will be required to complete off-the-job training as part of your contracted working hours which will be delivered flexibly within the workplace through a combination of activities which may include:
- Classroom-based learning
- Online modules and webinars
- Practical training exercises
- Shadowing and mentoring
- Project work and assignments
This time is fully supported by the Trust and is designed to enable you to successfully complete your apprenticeship.
Future Prospects
Professional development opportunities and career pathways are available across the Trust.
Vacancy Detail
Duties and responsibilities:
Administrative assistance:
- Handle incoming and outgoing mail, deliveries, and packages
- Maintain and update school records, databases, and other information systems
- Use Microsoft Office suite (Word, Excel, etc.) for correspondence, reports, and other documents
- Assist with general office duties, such as photocopying, filing, and ordering supplies
Front-line reception:
- Greet visitors and staff, providing a friendly and professional first impression
- Answer and direct incoming phone calls to the appropriate person.
- Manage visitor sign-in and ensure security procedures are followed
Communication:
- Communicate with parents, teachers, and external contacts to answer inquiries
- Prepare letters and other communications for distribution
- Help with the organisation and hospitality for school events
Office management:
- Placeholder image only
- Keep the reception area clean, tidy, and presentable at all times
- Ensure office procedures are followed for opening and closing
Other Information
- Must be aged 16 or over
- Must have the right to work in England
Important for Applicants:
Apprenticeships are designed for individuals who are developing new skills. Candidates who already hold significant qualifications and/or
experience in the relevant field may not be eligible for
apprenticeship funding.
- Must not already hold a qualification at the same or higher level in the same or similar subject area (Applicants with higher-level
qualifications may still be considered where the apprenticeship will provide significant new knowledge and skills, in line with funding
rules) - Must not be currently enrolled on another funded apprenticeship or full-time education programme
- Must pass a Disclosure and Barring Service (DBS) check