Apprentice Office Administrator

You will provide administrative support to the Office Sales/Finance Team.

Key duties include:

General admin duties listed but not limited to the below-

• Answer main incoming phone calls and pick up colleagues calls if unavailable
• Take messages and email to colleagues for action
• Review main sales email inbox and distribute for action by appropriate colleagues
• Sales and purchase order processing on Sage system
• Collating parts orders and packing when required
• Sales invoice processing and statement generation on Sage system
• Sales and purchase file archiving
• Generally, support colleagues as needed and provide holiday recover when required

Key Responsibilities:

• Efficient and accurate processing of sales and purchase orders
• Timely answering of main incoming phone calls and assigning to staff if unable to answer directly
• Timely review of main company inbox and distributing to relevant colleague to respond
• Provide general task support to colleagues

Desired skills:

• Good organisational skills, flexibility & time keeping
• Ability to manage ever changing priorities in an organised manner
• Liaising well with external customers and internal colleagues
• ICT Literate (able to use a computer)
• Accurate processing of paperwork & computer transactions (Sage)
• Office software experience preferred but not essential, ideally Outlook email & MS Office/Office 365 programs including Word & Excel

Personal qualities:

• Dedicated to the role
• Confident to speak with customers and suppliers and remain professional
• Ready to hit the ground running
• Can think on the spot
• Willingness to work hard
• Enthusiasm