Apprentice Procurement & Quantity Surveying Officer

Invoice & Fee Collection

• Support the management of invoicing processes, including maintaining spreadsheets and collecting invoices from contractors and clients.
• Help develop and maintain systems to track costs and claims, ensuring income is recovered efficiently.
• Process monthly CreditSafe reports and maintain accurate information to support the correct charging of members.

Development & Maintenance of Framework Pipelines

• Support Framework Managers in maintaining and developing framework pipelines.
• Collect and review account data to support effective framework management.
• Assist with managing framework call-offs and advising on available framework options.
• Support the organisation of framework events and activities.
• Contribute to ESG policy work and initiatives.
• Help ensure inflation mechanisms are applied accurately and consistently.

Tendering, Sourcing & Evaluation

• Support the preparation and management of expressions of interest and invitations to tender.
• Assist with developing selection models and evaluating tender submissions to help members identify suitable suppliers.
• Contribute to the preparation and drafting of tender documentation and contracts.
• Ensure procurement documentation is accurate, well-structured and compliant with relevant requirements.

Account Management & Stakeholder Engagement

• Liaise with contractors, clients and suppliers to support the resolution of framework-related queries and issues.
• Attend meetings, take minutes and support effective communication between stakeholders.
• Work collaboratively with colleagues across the organisation to promote services and showcase achievements.
• Build and maintain positive working relationships with members, contractors and suppliers.
• Support business development activities and help identify opportunities to promote the organisation's services.

Data Management

• Maintain accurate and up-to-date information across key systems, including KPI records and CRM databases.
• Collect, manage and analyse data to identify trends and monitor framework performance.
• Support the preparation of benchmarking reports and performance information for members.
• Use data to support informed decision-making and identify opportunities for continuous improvement.

Procurement Process Management

• Support the end-to-end procurement process, from contractor onboarding through to the management of Dynamic Purchasing Systems.
• Assist with reviewing technical specifications and pricing information.
• Help ensure procurement activities comply with relevant procurement legislation and regulatory requirements.
• Support the preparation and publication of notices in line with transparency requirements.
• Assist with audits and help maintain robust, efficient and compliant procurement processes.

General

Due to the nature of the organisation and the role, this job description is not exhaustive. You may also be required to undertake other duties and activities on behalf of the Efficiency North Group from time to time.