Admin, Payroll, Compliance & Credit Control Apprentice

You will compile weekly payment schedule and starters & leavers report, check bank statements daily for payments due into the company from clients, finance companies and insurers and other tasks and duties as assigned from time to time.

Within recruitment, this requires timesheet processing and compliance.

In doing so recruitment admin handles all timesheet processing/queries & liaises with all candidates in obtaining all documents that are required to make candidates compliant in relation to all MSP requirements.

In terms of timesheet processing this function helps to maximize the companies’ weekly profits by chasing candidates for outstanding timesheets.

In terms of compliance this function helps to ensure that the company has all the necessary candidate documentation when an MSP informs us, they would like to carry out an audit.

In regard to the Trevellyan team, this is support function in all elements of credit control and payments to the insurers.

In reference to accountancy this is a support role to accountants and clients in offering good customer service and administration in support of our accountancy services.

Job Responsibilities:

• Downloading candidate timesheets


• Process AWR changes & placement extensions


• Create vendor adjustment forms


• Teaching candidates how to submit timesheets on the online portals


• Chase unprocessed timesheets from workers


• Manage payment queries for candidates where applicable


• Manage candidates holiday request forms and send completed forms to payroll


• Sending out & chasing outstanding registration documents and references


• Creating & sending out PAYE, Umbrella, Ltd & 3rd Party Ltd contracts to candidates


• Deal with audits when they are requested by MSPs


• Providing references for previous candidates


• Manage task management schedules & task follow-up reporting


• Run daily and weekly reports


• Other tasks and duties as assigned from time to time


• Check bank statements daily for payments due into the company from clients, finance companies and insurers


• Diarise & chase payments with clients – 7-day SLA for payments


• Ensure that all receipts and payments are placed in the credit control system


• Reconcile all transactions with the credit control system


• Ensure all insurance companies are paid at the end of the month via the statements


• Ensure all statements are confirmed as correct and signed off


• Ensure accurate and up to date client account files and database are kept


• Carryout credit control duties to ensure payments received for our services


• Invoicing for client services delivered in support of credit control


• Maintain a portfolio of client’s payrolls weekly, bi-weekly and monthly


• inbound/outbound customer service calls to our current clients, building relationships


• Deal with external supplier queries, HMRC, DWP, courts and other agencies


• Contacting customers over the telephone and via email with regards to potential new business


• Deal with payroll queries from staff and contractors in a professional and timely manner


• Calculations of statutory payments and processing P45 and P60’s and other year-end reports


• Analysis of pay summary and pay slips


• Upload RTI, FPS and EPS reports to HMRC and pension providers in a timely manner