Timetabling & Data Administrator Apprentice
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Company: Telford College
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Location: Shropshire, TF1 2NP
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Type: Apprenticeship
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Salary: Apprenticeship Minimum Wage
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Sector: Business and administration
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Ref: NAS-2000034046
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Application Deadline Date: 25/07/2026
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Start Date: 10/08/2026
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Positions Available: 1
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Working Week: Monday - Thursday, 8:30am - 5:00pm. Friday, 8:30am - 4:30pm.
Brief Description
You will support the delivery of an effective and customer-focused timetabling and examinations service providing accurate data input and administrative support, ensureing smooth coordination and operation of timetabling and examination while maintaining a high standard of service for students, staff, and stakeholders.
Training to be Provided
- 1 day every 2 weeks at college (during term-time)
- Work place mentor
- College assessor
Future Prospects
Once completed there is oppertunity to develop further in the role and college.
Vacancy Detail
- Input data from a variety of sources and formats
- Maintain data confidentiality and comply with GDPR policies and regulations
- Ensure the completeness and accuracy of the data input into the student record system
- Maintain and update student records, ensuring all records are accurate and all data sets and funding streams are correctly flagged
- Accept room bookings for meetings timely
- Accept authorised absences timely ensuring registers are correct re: attendance
- Support the Timetabling Officer in checking, inputting and maintaining timetables
- Support the Timetabling Officer in monitoring room utilisation
- Support the Timetabling Officer with monitoring missing register marks and clearing missing register marks
- Ensure any issues which could result in poor compliance are brought to the attention of the Timetabling Officer in a prompt and timely manner
- Provide excellent customer service and respond promptly to teaching staff queries regarding their timetables or registers
- Support in the allocation of rooms in line with agreed college policies
- Assist the Timetabling Officer in the curriculum planning process
- Have an awareness of all provision types offered by the college including Full-Time Classroom, Part-Time Classroom, Higher Education, Full Cost Delivery, Tailored Learning, Apprenticeships, and Workplace
- Have an awareness of the funding rules for DfE, WMCA, HEFCE, Full Cost and Tailored Learning provision
Other Information
Passing a Disclosure and Barring Service (DBS) check.