Apprentice Purchasing Administrator

Purchase Request & Order Support

• ​Assist with reviewing purchase requests for completeness under supervision.
  Support the entry of PRs into the procurement system for approval.


• Help Buyers prepare draft purchase orders for low-risk items following guidance.


• Learn and apply purchase order processes, coding, and approval routes.

Goods Receipting & Documentations Processing

• Match delivery notes to purchase orders and support the recording of goods received.


• Help resolve basic documentation issues by contacting suppliers or internal teams.


• File and maintain procurement documentation in line with departmental standards.


• Support invoice matching processes by providing accurate information to Finance.

Supplier Administration & Onboarding Support

• ​Assist with collecting supplier documentation (insurance, certificates, contact details).


• Help maintain central supplier details in supply chain management software and supplier records in procurement filing structure.


• Support the tracking of outstanding supplier information and reminders.

Procurement Mailbox Management

• Monitor the central procurement mailbox under supervision.


• Record incoming work data for reporting purposes.


• Allocate basic requests to appropriate team members.


• Respond to simple enquiries using standard templates.

Low-Risk, Low Value Sourcing

• Support with obtaining quotes for simple, low‑value items.


• Compare basic pricing information using departmental templates.


• Ensure all sourcing follows procurement guidance and is reviewed by a Purchasing Administrator or Buyer or Administrator

Data Entry, Record Keeping & System Support

Maintain accurate data entry across NSG systems and shared folders.
Assist with scanning, filing, naming, and organising documents.
Ensure records are complete, tidy, and audit ready.

Development, Training & Learning

• ​Complete apprenticeship learning modules on time and to expected standards.


• Participate in internal training, shadowing, and team development sessions.


• Build understanding of processes, templates, and governance.
  Demonstrate increasing independence as competency grows.