Administration Assistant Apprentice

You will provide administrative support for pupils, teachers and the whole school.

Reception Duties:  

• Welcoming, receiving, signing in and dealing with and directing staff, pupils, parents, school governors, school visitors and other stakeholders as appropriate.


• Managing the staff, pupil, parents and visitor school entry system ensuring fully in line with school policy and expectations including producing and issuing visitor badges.


• Operating the school’s main telephone, transferring calls, or taking and delivering messages as appropriate.


• Managing the school’s main inbox, replying, forwarding messages and making appointments for staff as appropriate.


• Managing the school’s public noticeboard, adding and removing content as appropriate. 
   
  Administrative Support:


• Receiving and sorting incoming mail for delivery to appropriate staff.


• Recording, franking/ stamping and posting outgoing mail


• Routine word processing, as and when required.


• Assisting with the administration of Statutory Free School Meals and other local and global school meals schemes.


• Assisting with the maintenance of the school's confidential computerised database of information (Management Information System: SIMS) on pupils and producing reports as required.


• Assisting in the maintenance of the school’s filing and archiving systems.


• General clerical and administrative tasks such as photocopying, printing, faxing, laminating etc. 
   
  Safeguarding:


• To have due regard for safeguarding and promoting the welfare of children and young people and to follow the child protection procedures adopted by Broughton Hall Catholic High School as outlined in the school’s Child Protection Policy.


• To assist the Office Manager in enforcing the school vetting procedure, obtaining visitors’ vetting details e.g. DBS certificate, Photographic ID etc. for the Single Central Record. 
  To assist staff in the day-to-day implementation of the school Visitor Policy.


• To carry out designated school fire evacuation role and adhere to fire evacuation procedure in the event of a fire and during a fire drill.


• To adhere to the school Health and Safety Policy and Lockdown Procedures. 
   
  Supporting School: 


• To play a full part in the life of the school community, to support and contribute to its Catholic mission and ethos and to encourage and ensure staff and students follow this example.


• To foster links between home and school.


• To contact parents regarding absence and attendance.


• To attend relevant in-service training.


• Actively promote, comply and adhere to all school policies 
  Demonstrate willingness to support new initiatives within the school.


• To respect the confidential nature of the work being undertaken and any knowledge about individual student's personal and educational circumstances.


• Participate fully in training, learning development and the school’s performance management system for support staff.