Business Administrator Apprentice

• Work with the contracts team in setting up new contracts, processing documentation for new contracts on Works Matic and the SPS 365 server


• Completion of supplier project detail forms


• Compiling of method statements/risk assessments and ensuring that they are entered and that Works Matic and operatives are aware of them


• Completion submission of final manufacturer’s warranty inspection


• Processing and submitting O&M information on completed projects

Logistics & Procurement

• Planning and putting plants and materials together for contracts.


• Logistics-Vehicles, plant, recording, maintenance and site allocation


• General data entry, record keeping and processing of material orders and stock


• Ordering of materials as per recs, following order through to point of delivery and sign off and ensuring budgets are not exceeded and wherever possible improved upon


• Coordination and placing of material orders and deliveries onto Works Matic, following up with supervisors and processing acknowledgements, together with entering and maintaining supplier prices into the cost tracker app


• Reporting any forecasted budget overspends to contracts/ accounts in order for the required budget overspend request form when required


• Issuing notices to suppliers for delays in deliveries and recording and passing information to accounts


• Raising with contracts/ accounts costs from suppliers for abortive/ delayed deliveries and raising the required budget overspend


• Checking and booking out procedure with regard to tools & PPE and ordering supplies as required and within budget allowances


• Seeking prices from suppliers for inclusion into revised budgets & awarded contracts, targeting better than the budgets set