Business Admin Apprentice

Organisation: 

• To give advice and guidance as appropriate, making decisions regarding individual visitors/callers in terms of the advice and information provided, liaising with other staff within the school and assessing the level of urgency


• Undertake reception duties such as answering routine telephone and face-to-face enquiries and signing in visitors


• Assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff etc.


• Manage all lines of written and electronic communication with parents


• Act in a supervisory role to support the reception function of the office

Administration:

• Provide routine clerical support e.g. record and circulate messages to other members of staff, photocopying, filing, scanning, faxing, emailing, complete routine forms, sort and distribute mail, ensuring supplies of internal forms are kept well stocked


• Maintain filing systems


• Basic data inputting of computerised records/management information systems


• Undertake typing, word-processing and other IT-based tasks


• Responsibility for the management of bookings i.e. trips and transport


• Responsibility for other pupil-focused schemes or initiatives in school i.e. dinner debts, school milk, uniform vouchers, school
  photos 

Finance: 

• Responsible for the processing of orders


• Responsibility to comply with all financial guidance and legislation

Resources

• Responsible for the safekeeping of office equipment and the secure storage of supplies


• Operate office equipment e.g. photocopier, computer


• Maintaining stock and supplies and prepare information to help in the processing of orders


• Support senior members of staff in the collection and recording of school monies and other financial administration