HR Administrator Apprentice

Core Purpose:

To support the delivery of a professional and efficient HR service, by administering HR processes spanning the employee lifecycle, from recruitment to offboarding, ensuring accuracy, consistency and timely completion of all activities.

Primary Objectives:

Act as the administrator for the HR service:

• Maintain accurate employee records by updating the HR system and appropriately filing of other documentation, ensuring that employee records are securely stored and compliant with GDPR and data protection requirements


• Maintain the e-learning system by setting up employees on the system and monitoring compliance


• Administer processes such as sickness absence, maternity, paternity, probationary periods, flexible working requests


• Assist with preparing and processing monthly payroll, ensuring accuracy and compliance 


• Assist the Head of HR with drafting letters and taking notes at meetings


• Monitor shared mailboxes and escalate queries appropriately

Recruitment, Onboarding and Leaver Processes:

• Support recruitment, onboarding and leaver processes


• Administer the drafting and placing of job adverts


• Administer the shortlisting and interview processes, manually and electronically through the HR system


• Prepare and send out contract letters as directed by the Head of HR


• Complete reference requests and any background and disclosure checks


• Assist with new starter onboarding process including offer letters, reference checks, new employee records and induction processes


• Administer leaver processes and respond to reference requests

Administer the HR Information system:

• Become a superuser of the HR system and assist with its development


• Highlight opportunities to expand on and improve processes in the system, to enhance employee experience


• Produce reports from the HR system for analysis

Support the completion of payroll activities in line with payroll cut-off dates:

• Administer the monthly staff payroll changes by communicating changes to the Finance & Payroll Officer within payroll deadlines


• Ensure that employee pay-related data is kept up to date on the HR system

Team Working:

• Work closely with the Finance & Resources department to ensure that plans and priorities align with wider organisational plans and strategies


• Effectively represent the team and actively contribute at internal meetings and external events


• Understand and adhere to The Fostering Network’s policies and practices


• Engage with and demonstrate commitment to The Fostering Network’s mission, vision, values and strategy


• Proactively engage with the performance development approach, taking responsibility for seeking appropriate development opportunities and taking part in learning


• Take a relationship-based approach to your work, understanding that creating positive relationships with our internal and external stakeholders is central to achieving our objectives


• Undertake any other duties appropriate to the level in accordance with agreed procedures and guidelines