Apprentice Town Clerk

Administration:

• Provide administrative support to the Town Clerk, Assistant Town Clerk and Council


• Respond to telephone, email and face-to-face enquiries from residents, councillors and stakeholders


• Maintain accurate filing systems, both electronic and paper based


• Prepare correspondence, reports, agendas and other council documentation


• Manage incoming and outgoing mail


• Maintain council records in accordance with data protection legislation

Democratic Services and Governance:

• Assist with the preparation and distribution of agendas and supporting papers


• Attend council and committee meetings as required


• Produce draft minutes for review by the Town Clerk


• Learn and apply legislation governing local councils, including governance and decision-making procedures


• Support compliance with the Council's Standing Orders, Financial Regulations and Code of Conduct

Finance:

• Assist with routine financial administration


• Process invoices, purchase orders and payments under supervision


• Help maintain financial records and reconcile transactions


• Support budget monitoring and financial reporting


• Learn the principles of local government finance and audit requirements

Customer and Community Services:

• Provide excellent customer service to members of the public


• Support community events and civic activities


• Assist with consultations and public engagement initiatives


• Work collaboratively with local organisations, volunteers and partner agencies

Projects:

• Assist with the planning and delivery of council projects


• Conduct research and prepare briefing information


• Help monitor project progress and outcomes


• Support grant administration where applicable

Compliance:

• Maintain confidentiality and handle sensitive information appropriately


• Comply with health and safety policies

Support compliance with:

• Local Government legislation


• Data Protection legislation


• Freedom of Information requirements


• Equality legislation


• Financial Regulations


• Council policies and procedures

General Duties:

• Demonstrate professionalism and integrity at all times


• Promote equality, diversity and inclusion


• Undertake any other duties appropriate to the level of the post

Special Project:

• To update the electronic cemetery records will all information including photographs taken at the cemetery to show the condition of each memorial. This may include updating the online searchable records


• To update the electronic allotment holder records and re-plot the allotment sites in liaison with the Assistant Clerk and grounds staff