Apprentice Production Co-ordinator

Apprentice Production Coordinator

An exciting opportunity has arisen for an apprenticeship placement to support Bigtank with their video productions, whilst also learning project management skills.

You will be supporting our team of warm and friendly script writers, video directors, story producers, video editors, and animators in a fast-paced, commercially relevant production company.

We care a lot at Bigtank, treating our crew, our clients, and their brands with the care and attention we would like to receive ourselves.

Learning

The teaching is delivered at Burnley College on a day release basis. Key learning areas include:

• Project governance and lifecycle – understanding project phases, controls and methodologies.


• Planning and scheduling – creating plans, managing timelines, resources and dependencies.


• Risk and issue management – identifying, assessing and mitigating project risks.


• Budget and cost control – monitoring project finances and reporting on performance.


• Stakeholder management – engaging with clients, suppliers, sponsors and team members.


• Communication and reporting – producing project documentation, updates and presentations.


• Teamworking and leadership support – coordinating activities and supporting project teams.


• Quality management – ensuring project outputs meet agreed standards.


• Change control – managing project changes and their impact.


• Professional behaviours – organisation, problem-solving, ethics, continuous improvement and effective working practices.

Tasks and responsibilities

The coordinator supports the producer in all areas; they are the liaison between client, production and post-production teams, and finance.

The overarching responsibility is seeing the production runs smoothly, all pertinent information is obtained and shared with the relevant parties, deadlines are set and monitored, relevant bookings and purchases are made.

Typical tasks and duties:

• Calendar - add meetings and filming dates.


• Job cards – overview of all key information relating to the project.


• Shared drive – organise and update client-specific folder in the shared drive – save all documents to this folder.


• Bookings - book hotels, freelancers, hires, travel.


• Client liaison - emails and calls - inbound and outbound queries, arrange dates, logistics/locations, RAMS and insurance.


• Finance - share details of budget and costs.


• Post-production – liaison between post and client, schedule and monitor timely delivery.