Accounting Apprentice

Summary:

• An entry-level role supporting the day-to-day running of the accounts function. The Accounts Apprentice will assist with purchase ledger invoicing, accounts inbox management and credit control, while studying towards a recognised accounting qualification and building a strong foundation of finance, systems and administrative skills

Purchase Ledger: 

• Accurately process supplier invoices and credit notes onto the finance system, matching to purchase orders and delivery notes where applicable


• Resolve invoice queries and discrepancies with suppliers and internal stakeholders, escalating where necessary


• Maintain accurate supplier records, including bank details and contact information, in line with company controls


• Support supplier statement reconciliations and month-end purchase ledger close activities

Inbox Management: 

• Monitor and manage the shared accounts inbox, triaging incoming emails and responding to routine queries promptly and professionally


• File and save supplier invoices, statements and correspondence in line with company filing standards


• Route items requiring action to the appropriate member of the finance team and follow up to ensure resolution

Credit Control: 

• Assist with chasing outstanding customer payments by email and telephone in line with agreed credit terms


• Allocate customer receipts to the sales ledger and assist with the production of aged debtor reports


• Issue customer statements and copy invoices on request and help maintain accurate customer account information


• Flag overdue accounts and potential risks to the Finance Director for review

General Finance Administration:

• Provide general administrative support to the finance team, including scanning, filing and data entry


• Attend all required apprenticeship training sessions and complete study commitments to progress through the qualification


• Undertake any other reasonable duties as requested by the Finance Director to support the wider finance function


• On a day-to-day basis the apprentice will primarily interact with the finance team in person and customers over the phone and email