Apprentice Compliance Coordinator

Key Responsibilities: 

Compliance Administration:

• Process and review candidate compliance documentation


• Ensure all pre-employment checks are completed in line with organisational policies and regulatory requirements


• Maintain accurate and up-to-date compliance records within recruitment databases and workforce systems


• Monitor compliance expiry dates and coordinate renewals

Pre-Employment Screening: 

• Verify right-to-work documentation


• Coordinate Disclosure and Barring Service (DBS) checks and monitor progress


• Conduct employment history and reference checks


• Validate professional registrations and qualifications (e.g., NMC, HCPC, GMC)


• Ensure occupational health clearances are obtained before placement

Candidate and Stakeholder Support: 

• Act as a point of contact for candidates regarding compliance requirements


• Support recruitment consultants, hiring managers, and agencies with compliance queries 


• Provide guidance on documentation requirements and onboarding processes 


• Follow up with candidates to obtain outstanding information within agreed timescales

Audit and Quality Assurance: 

• Conduct regular audits of candidate files to ensure compliance standards are maintained


• Identify missing or incomplete documentation and take corrective action


• Support internal and external compliance audits 


• Assist in maintaining accreditation standards, including NHS and healthcare framework requirements

Reporting and Record Management: 

• Produce compliance reports and trackers as required


• Monitor key compliance metrics and highlight risks to management


• Ensure confidential handling of personal and sensitive information in accordance with GDPR and Data Protection requirements


• Maintain electronic and paper records in line with retention policies