Apprentice Front of House Administrator

ROLE / KEY RESPONSIBILITIES:

•  Answering and screening phone calls, taking messages and emailing the relevant staff member


• Greeting all visitors & making refreshments


• Accepting deliveries and notifying the relevant person


• Managing post - both incoming and outgoing, scanning and sending to the relevant person


• Printing, scanning & laminating documents


• Managing meeting room bookings via Outlook


• Maintaining standards in the office and meeting rooms, ensuring it is tidy and presentable at all times


• Preparing the office for all daily meetings and making refreshments for attendees


• Ordering & maintaining stock of all stationery, kitchen, coffee & all other office supplies


• Maintaining telephone lists and contact lists on Outlook


• Assisting with setting up new projects


• Assisting with regular social media posts on Instagram & LinkedIn


• Assisting Executive PA with office socials & events


• Occasional typing for directors


• Arranging transport and couriers


• Reporting any maintenance issues to Bruntwood Front of House


• Working closely with the Executive PA and Finance Team


• Responsible for creating & issuing the Quarterly Staff Newsletter


• Ad hoc duties as and when required