Business Administration Apprenticeship

The duties shown below are an example of what the role entails but are not restricted to these tasks as with the job growing these tasks may change as the role grows:

• Open all post, date stamp and hand out to personnel


• Keep Manager calendar in order, informing them of any appointments due etc


• Process all haulage tickets for Tarmac, Heidelberg, Travis Perkins and any other clients, populating each spread sheet


• Carryout all filing


• Answer the telephone, dealing with all enquiries in a polite and professional manner


• Book in any blockages, CCTV’s taken over the phone and raise necessary paperwork to suit hand out to Drainage personnel


• Ensure the drainage personnel planner is kept up to date with works for the next week


• Ensure all PMIs are booked in with the transport office, and the drivers are informed of the pending PMI 


• Print off and process all PMI paperwork once received into the office


• Ensure all MOT’s are booked in and maintain the maintenance planner


• Renew via on-line any vehicle tax due by the due date on the V11 form


• Check on-line all driving licences as and when required


• Book all loads onto load board in the director’s office


• Ensure the R2C software system is kept updated with defects are being registered onto the system from the drivers’ mobiles and have gone through to the technicians’ tablets


• Keep stationary on order and up to date


• Order any PPE that is required


• Book any additional training for the drivers, providing them with the details and ensuring they attend


• Preparing starter packs for new staff


• Preparing remittance advices/statements etc., for accounts when required


• Chasing any invoice payments outstanding to the company


• Assisting the Health and Safety officer with risk assessments and method statements and any other H&S that is required


• Assisting with the scheduling of all the vehicles and working with our partners in doing this


• Any other ad hoc job required