Apprentice Accounts Assistant

Duties and responsibilities, but not limited to:

• Processing purchase invoices onto the system.


• Processing staff expenses onto the system.


• Ensuring the company’s authorisation procedures are implemented at all times.


• Managing the accounts and invoice filing.


• Ensure all invoices are correctly coded both nominal and VAT, authorised and paid within creditors time restrictions.


• Chase overdue invoices by telephone, email & letter within agreed timescales


• Maintain accurate records of all chasing activity


• Regularly making contact with customers to ensure all relevant debts are managed as necessary


• Ensure that all transactions are compliant with the company's policies.


• Provide accurate advice on billing queries


• Respond promptly and completely to both client and internal enquiries


• Providing ad-hoc reporting as and when requested by management


•  Undertake account reconciliations as required


• Ensure monthly processing deadlines are met as required


• Other duties as delegated from time to time by the Finance Director or any other person designated in their absence directors where necessary.


• Monitoring daily communications and answering any queries from customers and suppliers.


• Ensuring payments, amounts and records are correct.


• Working with spreadsheets, sales and purchase ledgers.


• Recording and filing cash and credit card transactions.


•  Controlling credit and chasing debt.


•  Invoice and credit note processing and filing.


•  Liaising with third party providers, clients and suppliers.


• General office duties (post, filing etc…)