Business Administrative Apprentice

Key Responsibilities

Operational Support & Governance

• Coordinate the governance rhythm for Country Operations, including scheduling meetings, preparing agendas, distributing papers, and recording minutes


• Ensure document control standards across SharePoint/Teams


• Manage distribution lists, calendars, meeting invites, and communication channels


• Support preparation of weekly/monthly reporting inputs

Business Administration

• Coordinate the diary for the Senior Vice President of the NE & EM Region, including scheduling face-to-face and virtual meetings and ensuring all appointments are up to date


• Arrange ad hoc travel and event management upon request


• Process expenses for Senior Vice President and UKI Enterprise Executive Director


• Manage the assignment of work phones for new and existing EA Ireland-based employees, including reassignment and cancellations


• Manage Fleet & Vehicle monthly bills


• Keeping country information slides up to date on a quarterly basis

People

• Create and distribute monthly new hires communications and newsletters detailing business updates and relevant information


• Support onboarding, inductions, training logs, and organisation charts

Finance

• Raise and update purchase requisitions and purchase orders (adhoc)


• Systems, Data & Documentation Management


• Manage operational data across systems SharePoints and multi-platform apps such as Microsoft Teams


• Run reports and maintain dashboards


• Enforce naming conventions, metadata tagging, and version control


• Transition Support (Mobilisation & Demobilisation)


• Provide administrative support to mobilisation and demobilisation workstreams

Culture & Values

• Promote and maintain the core RISE Values of CBRE (Respect, Integrity, Service & Excellence)