Health & Safety & HR Administration Assistant Apprentice

Key Responsibilities

Health, Safety, Environment & Quality (HSEQ) Administration

• Maintain health & safety records, registers, databases and filing systems.


• Assist with the administration of training records, qualifications, licences and competency matrices.


• Support the production, issue and control of company documents, ensuring document numbers and revision status remain accurate.


• Assist with the administration of audits, inspections, accident reports and corrective actions.


• Update company compliance systems with accurate information.


• Support the maintenance of company accreditations, certifications and supplier compliance records.


• Monitor training and compliance expiry dates and support renewal activities.


• Prepare reports, meeting minutes and HSEQ performance information as requested.


• Provide administrative support for HSEQ projects and continuous improvement initiatives led by the HSEQ Manager.

Human Resources Administration

Recruitment & Onboarding

• Support recruitment activities, including arranging interviews, coordinating candidate communications and maintaining recruitment records.


• Assist with pre-employment checks, including Right to Work checks and reference requests.


• Prepare offer letters, contracts of employment and onboarding documentation.


• Support employee onboarding and induction activities for new starters.

Employee Records & HR Systems

• Maintain accurate employee records, personnel files and HR databases.


• Maintain and update the BrightHR system, ensuring employee information remains accurate and up to date.


• Set up new employees on BrightHR and process employee lifecycle changes, including contractual updates and employee terminations.


• Maintain absence, holiday, training and compliance records within HR systems.

HR Administration & Employee Support

• Prepare HR correspondence, forms and employee communications.


• Support the administration of annual leave, sickness absence and return-to-work processes.


• Maintain employee training and development records and coordinate training activities.


• Provide administrative support for probation reviews, disciplinary matters, grievances, investigations and other employee relations processes under the direction of the HR Manager.


• Prepare meeting invitations, documentation packs and correspondence for HR meetings.


• Ensure all employee information is handled confidentially and in accordance with GDPR requirements.

HR Projects & Continuous Improvement

• Support the HR Manager in the delivery of HR projects and continuous improvement initiatives.


• Assist with the review and maintenance of BrightHR permissions, workflows and system administration.


• Support the development and maintenance of company-wide training matrices and training schedules.


• Assist with HR policy reviews, process improvements and HR system enhancements.


• Prepare reports, data and documentation to support HR initiatives and projects.

General Responsibilities

• Maintain confidentiality and professionalism at all times.
  Promote company values and contribute positively to the team.


• Build effective working relationships with colleagues and stakeholders.


• Maintain high standards of accuracy and attention to detail.


• Keep up to date with relevant legislation, company procedures and best practice.


• Undertake any other reasonable duties appropriate to the role as requested by the HSEQ Manager or HR Manager.