Recruitment Administrator Apprentice

This role sits within the Human Resources department, led by the Head of Human Resources. The team is a small, close-knit group that works collaboratively to deliver a high-quality, people-focused services across the firm. We are hardworking, approachable, and well respected by our colleagues, building strong relationships based on trust and professionalism. Alongside our commitment to excellence, we have a positive and supportive team culture and a friendly and collaborative working environment. 

The Role

Working closely with the Recruitment Manager as a key member of our small HR team to assist in the delivery of recruitment across the firm for all job roles in all geographical locations. Primary responsibilities include advertising vacancies, shortlisting candidates and arranging assessments and interviews for new and replacement positions, in addition to supporting the Recruitment Manager with Vacation Scheme and Trainee Solicitor recruitment.

Some travel to the London office will be required, as well as attendance at regional Careers Fairs as part of the firm’s recruitment strategy.

Main Duties and Responsibilities

This is not an exhaustive list and from time to time, it may be necessary to vary these to meet the department and business needs.

General Recruitment

• Monitor the Firm’s recruitment inboxes for applications, responding to enquiries, screening candidates, and shortlisting where appropriate


• Assist with developing the HR systems for recruitment, ensuring that applications are accurately recorded and have not been presented previously, logging the progress of applications accurately and in a timely fashion


• Help to maintain and update the firm’s live vacancies page of the website and LinkedIn page in collaboration with the Marketing & Business Development department


• Ensure vacancies are shared and published internally, dealing with internal applications and liaising with the HR team where appropriate


• Join the HR team on briefing calls for new positions as appropriate and assist with drafting job specifications where appropriate


• Work with the Recruitment Manager to encourage employee referrals across the firm, logging and tracking any referral bonuses due


• Maintain regular communication with the HR team and regional offices, providing updates on recruitment progress for roles within their respective client groups and locations


• Assist the Recruitment Manager in upholding relationships with external recruitment agencies, ensuring that they are appropriately briefing candidates and providing them with the required data privacy notice and candidate diversity monitoring questionnaire


• Assist the Recruitment Manager in maintaining the preferred list of agencies with a note of key contact and terms agreed


• Place roles on relevant job boards, ensuring postings are up to date and removed once filled