Administrative Apprentice
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Company: ST JOSEPH CATHOLIC MULTI ACADEMY TRUST
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Location: WA11 9BB
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Type: Apprenticeship
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Salary: £15,392.00 per year
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Sector: Business and administration
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Ref: NAS-2000058968
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Application Deadline Date: 27/10/2026
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Start Date: 09/11/2026
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Positions Available: 1
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Working Week: Monday to Thursday 8am-4pm and Friday 8am-3.30pm (with a daily 30 minute break).
Brief Description
To provide a high-quality administrative service which supports effective teaching and learning and safeguarding, assuring the school’s high standards of communication are sustained.
Training to be Provided
- The apprenticeship is delivered remotely within the workplace. A minimum of 6 hours per week will be available as part of contracted working hours, with on site assessor visits
- Functional Skills maths & English will be delivered within the college environment (if applicable)
Future Prospects
- This is an ideal opportunity for someone looking to build a long-term career in education administration. With development opportunities available, the role can provide a pathway to other education support functions at the academy.
Vacancy Detail
- To promote the school’s communication with stakeholders by ensuring delivery of all forms of communication (written, verbal, electronic and face-to-face)
- To provide clerical and administrative support to teaching staff to reduce their administrative burden
- To support the pastoral care of our students by delivering accurate and effective administrative systems and records
- As a member of the wider administrative team, work together to promote efficient use of resources
- To ensure accurate record-keeping and filing/organisation to support the wider operations of the school
- To adhere to school policies and procedures, in particular data protection and confidentiality.
- To support and attend whole school events, to include Open Evening and Presentation Evening.
- To support the aims and ethos of the school, setting a good example in terms of dress, behaviour, punctuality and attendance.
- To undertake any other duties commensurate with the post as required by the Administration Manager.
- To undertake reception duties, responding efficiently to both telephone and face-to-face enquiries
- To ensure the safeguarding of all students and staff through stringent management of visitors signing in and out of school
- To provide a high-quality and cost-efficient reprographic and document finishing service (copying, laminating, binding etc).
- To coordinate the receipt and distribution of all mail – both electronic and postal – in a timely manner.
- To provide high quality administrative and clerical support to teaching staff and the Senior Leadership Team (including, preparation of letters, reports, ParentPay communications
- To keep effective levels of stationery stocks and supplies,
- To maintain accurate records as appropriate to the General Office, including a log of telephone calls / enquiries and orders.
- Quality assure all documentation being processed via the General Office and address any concerns as necessary.
- To support the Administration Manager with the organisation of school events.
- To support the work of external providers working within the school; for example, assistance with the coordination of careers interviews for students.
- To ensure that the General Office, reprographics area, admin store and staff kitchen remain tidy and safe
- To maintain confidentiality, with particular regard to data held on the School’s management information system
- To be proactive in matters relating to Health and Safety.
- To contribute more widely to the development of the Administration department, work additional hours or occasional hours outside of your normal working day as required.
Other Information
- This is a front facing role to deal with parents, staff and pupils.
- Disclosure and Barring Service (DBS) check required