Administration Assistant Apprentice L2

The Reception and Office Apprentice will support the smooth day-to-day running of Cubico Sustainable Investments, combining front-of-house reception duties with administrative support across the business.

Working within a professional corporate environment, the apprentice will develop core administration, communication and organisational skills within the renewable energy sector.

Key Duties and Responsibilities:

Front of House:

• Always maintain a tidy and presentable reception area
• Manage meeting room bookings, ensuring appropriate scheduling and setup
• Greet international guests and external visitors warmly
• Answer and direct telephone calls, emails and general enquiries in a professional manner
• Report any issues in meeting rooms to the Office Manager and IT department

General Administrative Duties:

• Manage incoming and outgoing correspondence, including post and courier deliveries
• Monitor office conditions and report issues to the Office Manager
• Maintain accurate electronic and paper-based filing systems
• Ensure confidential business information is handled appropriately and in line with company policies
• Support the wider business with general office administration duties as required
• Contribute to continuous improvement by identifying ways to enhance administrative processes
• Oversee the general upkeep including inventory maintenance and organisation of the main and Executive Committee kitchen

Office Events Coordination:

• Help organise company events, meetings and team activities where required
• Assist with logistics for board meetings, room setup, catering and on-the-day requests

Skills and Experience Gained:

• Front-of-house experience, including greeting visitors, managing calls and directing enquiries professionally
• Business administration experience within a professional corporate environment
• Knowledge of administrative systems, processes and office procedures
• Confident use of Microsoft Office applications, including Outlook, Word, Excel and PowerPoint
• Professional communication skills with colleagues, suppliers and visitors
• Meeting and diary coordination, including room bookings and hospitality arrangements
• Document management and record-keeping skills
• Data accuracy and attention to detail
• Organisation, prioritisation and time management skills
• Awareness of confidentiality and handling sensitive information appropriately
• Confidence working independently and as part of a team
• Exposure to the renewable energy and investment sector

This apprenticeship provides an excellent opportunity to build a strong foundation in business administration within a professional corporate environment, while working towards a nationally recognised qualification.