Rehability UK-Level 3 Business Administration Apprentice -B6-5RQ

Rehability UK is seeking a motivated Level 3 Business Administration Apprentice to join our team. This paid apprenticeship offers an excellent opportunity to develop essential administrative skills within a supportive environment. The successful candidate will assist with day-to-day office tasks, gaining practical experience in business operations and administration. This role is ideal for individuals looking to kick-start their career in office management and administrative support.

People Administration:

• Process paperwork related to variation of contracts for exiting employees, ensuring compliance with legal and organisational requirements


• Prepare and distribute HR-related documents, such as employment contracts, variation of contract letters


• Produce regular management reports


• Support the implementation of systems relating to the function, for example Sage


• Assist in the recruitment process by posting job openings, screening resumes, scheduling interviews, and conducting background checks, when instructed


• Support the management of the sponsorship license and records related to sponsorship staff


• Administer employee benefits platform


• Serve as a point of contact for employees regarding HR-related questions, concerns, and requests for assistance


• Facilitate communication between employees and the People Function, and escalate issues as needed to ensure timely resolution


• Promote a positive work environment and organisational culture by fostering employee engagement and morale


• Manage queries in the general HR Inbox, escalating to the People and Sponsorship Advisor when required


• Support in right to work checks and DBS applications


• Submission of Occupational Health referrals


• Adding new starters to platforms


• Review of routine employee letters, including probation and invitation letters


• Fire safety in the office (office risk assessments, regular function checks and recording thereof, nominations for fire warden, logs)


• PAT testing of office equipment, and ensuring this is done prior to the previous end-date

Office Organisation:

• Managing use of space by personnel (preventing overcrowding, hot desk bookings)


• Ensuring any notices are in date (H&S notices, insurance certificates etc.)


• Booking meeting and training rooms when necessary. Keeping the kitchen clean and stocked where necessary


• Organizing celebrations in the office, including birthday cards and cakes for staff, and for registered managers


• Managing the archive function for the business

Direct operational support:

• Answering the telephone when necessary and directing callers to the appropriate person/s


• Welcoming guests to the office and supporting their visit with information, guidance and refreshments as appropriate


• Planning office induction to new managers and liaising with Heads of Department to facilitate delivery

Administration support:

• Communicating with staff regarding return of equipment after leaving etc.


• Taking and producing minutes for meetings when asked, including, but not limited to, team meetings

Assistance to CEO:

• Ensuring refreshments are provided and delivered according to the CEO's requirements, for them and for the Chief Operating Officer and Managing Director


• Managing communications for CEO in all formats


• Managing the CEO's environment to comply with their requirements


• Undertaking such tasks as buying gifts, arranging travel, etc. as required

This apprenticeship provides a valuable pathway into business administration, offering hands-on experience complemented by ongoing training.

We welcome applications from motivated individuals eager to develop their career in office support roles.

Job Types: Fixed term contract, Apprenticeship.