Receptionist/Admin Apprentice
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Company: OH3 LTD
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Location: REGENT CENTRE, NE3 3PF
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Type: Apprenticeship
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Salary: Apprenticeship Minimum Wage
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Sector: Business and administration
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Ref: NAS-2000021357
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Application Deadline Date: 30/03/2026
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Start Date: 13/04/2026
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Positions Available: 1
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Working Week: Monday – Friday. Flexibility with start times will be needed with notice: 8.30 – 4.30, 9 - 5. 30 mins lunch.
Brief Description
Serve as a first point of contact for employees, visitors, and clients attending the Occupational Health (OH) department, and manage reception duties.
Future Prospects
Permanent contract – reception/administrator
Vacancy Detail
- Serve as the first point of contact for employees, visitors, and clients attending the Occupational Health (OH) department.
- Manage reception duties including responding to enquiries, and directing individuals to appropriate OH staff.
- Book OH appointments.
- Maintain accurate patient records, update databases, and ensure confidentiality in line with data protection standards.
- Support clinicians by preparing paperwork, forms, and documentation ahead of appointments.
- Handle incoming and outgoing correspondence, including emails, reports, and referral documents.
- Monitor waiting areas to ensure a welcoming, safe, and professional environment.
- Support basic administrative tasks such as filing and scanning.
- Adhere to Occupational Health policies, health and safety protocols, and confidentiality requirements (e.g., GDPR).
Other Information
Personal Qualities
- Friendly, approachable, and willing to support colleagues and service users.
- Motivated, keen to learn, and open to feedback.
- Reliable, punctual, and committed to completing the apprenticeship programme.
- Positive attitude and willingness to try new tasks.
- Respectful, patient, and able to remain calm in a busy environment.
- Interest in a future career in administration, healthcare, or occupational health.