Office Administration Apprentice

HR & Recruitment Responsibilities

• Maintain employee records and internal systems


• Administer holidays, sickness, and private healthcare


• Apply for company credit cards


• Take meeting minutes as required


• Provide Mental Health First Aid (MHFA) support


• Ensure compliance with company policies


• Book medical/HAVS assessments and liaise with H&S Manager


• Vet and format CVs for hiring managers


• Arrange interviews and liaise with candidates


• Create and post job adverts


• Provide admin support (e.g. expenses, travel bookings)


• Maintain training records and complete required training

Vetting Responsibilities

• Process DBS (Basic & Enhanced), BPSS, and SC clearances


• Maintain vetting tracking systems


• Complete pre-employment vetting documentation


• Support completion of PQQs

Training Responsibilities

• Book and coordinate training courses


• Monitor expiries and arrange recertification


• Record training costs in ERP system


• Store certificates and update internal systems


• Maintain training matrix and Human Focus system


• Chase outstanding certifications

HSQE Administrative Responsibilities

• Support external audits (ISO, BSIF, RISQS) and internal audits


• Maintain certification portals (Constructionline, CHAS, SafeContractor)


• Create and manage company processes and document control


• Update HSQE, PQQ, and certification portals


• Support administration of site audits, policies, and compliance records


• Assist with accident/incident reporting and COSHH management


• Collate DSE questionnaires and track actions


• Support HSQE meetings and annual management reviews


• Maintain supplier and subcontractor assessments


• Assist with HSQE communications and reporting (IMS)


• Maintain facilities compliance records