Practice Group Assistant - Apprentice

Summary of duties include but are not limited to:

Workload Management:

• Update staffing and availability trackers/calendars; enter assignments and staffing coverage notes


• Post and manage sign-up sheets for client development, pro bono, and shadowing; compile responses


• Run standard utilization/time-entry reports; distribute; flag missing time or obvious anomalies


• Process leave/time off/overtime requests in systems; verify approvals; send reminders


• Maintain absence calendar; update entries per instructions

Talent Management:

• Schedule trainings; send invites; track RSVPs/attendance; manage recording uploads


• Prepare training materials using templates; update training logs


• Open evaluation cycles; collect self-evaluations/feedback; check completion; file materials


• Gather headcount inputs for laterals from templates; update headcount tracker


• Follow onboarding/deboarding checklists; track completion


• Maintain mentor/mentee lists


• Log secondment requests; update status and dates


• Arrange logistics for orientation, retreats, and meetings (rooms, catering, materials)


• Coordinate appreciation/milestone events (guest lists, invites, small gifts); process basic expenses

Partnership Matters:

• Assemble promotion binders/packs from provided materials; apply formatting; verify completeness

Financial Management:

• Download and distribute standard weekly/monthly utilisation and financial reports


• Identify missing time and potential miscoded expenses; prepare correction lists; route and track closures


• Maintain simple event/conference budget trackers; collect receipts; reconcile against approvals

Meetings and Events:

• Book rooms/virtual links; send calendar invites; manage RSVPs and materials


• Draft agendas and slides using templates; compile provided content


• Record minutes; upload to repository; track follow-ups in a checklist; send reminders


• Maintain committee rosters and shared folders/sites (e.g., SharePoint/Teams)

Marketing and Client Development:

• Update bios, matter lists, and credentials per templates; ensure formatting consistency


• Process conference registrations; track approvals; coordinate travel info; maintain attendance logs


• Support marketing events logistics (invitations, guest lists, name badges); compile post-event attendance

Practice Management Collaboration:

• Maintain shared templates and process documents; ensure version control in repositories


• Pilot checklists; gather user feedback via simple surveys; compile summaries

Knowledge Management:

• Post updates to PG intranet pages; tag content; archive outdated materials


• Conduct periodic content audits; fix broken links; apply naming conventions


• Schedule tool demos/pilots with Research Services; collect user feedback via forms; summarise adoption notes

Any other ad hoc requests or project work as reasonably requested.