HR Apprentice

Recruitment & Onboarding Responsibilities

• To support the Recruitment plan by attending recruitment events and assisting with campaigns.
• To create job advertisements on various job boards such as Indeed, Vonne and LinkedIn.
• To triage applications and CVs in line with recruitment criteria.
• To support managers with interview scheduling by contacting shortlisted candidates, sending interview invites and providing the panel with interview packs.
• To complete candidate compliance checks during the recruitment process.
• To respond to the job role enquiries received via telephone and email.
• To progress successful candidates through the compliance and onboarding process, which involves producing associated HR documentation, i.e. conditional offer letters, applying for references and DBS checks and verifying qualifications.
• Prepare and issue employment contracts and job profiles to new starters, ensuring all signed documentation is returned and maintained within employee personnel files.
• Act as a point of contact and build influential candidate relationships during the selection process.
• Assess applicants’ relevant right to work to ensure that the organisation remains compliant with Home Office rules.
• Onboard new volunteers, ensuring all necessary checks are fully completed to become fully integrated.
• Create and maintain electronic personnel files.
• Manage the DBS and Adult Barring process using an online administration tool.
• Support with all areas of the recruitment and onboarding process along with supporting other HR team members.

Human Resources Responsibilities

• To populate and maintain the automated HR system with new starter details.
• Provide administrative support to the HR Manager and HR Officer by handling telephone enquiries and responding to queries received through the HR inbox.
• To produce employee variation letters, e.g. termination of employment, change of role, change of hours and update the HR system when necessary.
• To support with sickness absence by ensuring that all sick notes are logged on the HR system and scanned into personnel files.
• To administer the monthly loyalty awards
• To support payroll by providing new starter information before cut-off.
• Support the HR team with administration of wellbeing referrals in line with the Absence Management Process

Team Responsibilities

• To maintain and organise department filing, scanning and post duties.
• To participate in team meetings and staff training development.
• To undertake reasonable activities commensurate with skills and experience.

Compliance Responsibilities

• To maintain employee, volunteer and customer confidentiality, ensuring compliance with the Data Protection Act/GDPR.
• To comply with the Health & Safety Management system for the Group
• Actively participate in apprenticeship training, complete coursework and assessments within agreed deadlines, and apply learning within the workplace